Google Workspace
Working from anywhere, made easy.
What is Google Workspace?
Google Workspace, formerly known as G Suite, is a collection of cloud-based productivity and collaboration tools developed by Google. These tools are designed to help businesses and organizations of all sizes manage their email, calendar, documents, and other important information in one central location.
Why Use Google Workspace??
Here are our top 5 reasons you should make the switch to Google
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Better, Faster and Smarter
With Google Workspace
Some of the main features:
Gmail
Gmail is one of the primary applications included in the Google Workspace suite. It provides the same features as the standard Gmail service, including a web interface for managing emails, labels and filters to organize emails, and a search function to easily find emails.
However, with Google Workspace, Gmail also includes additional features specifically designed for businesses and organizations, such as custom email domains (e.g. yourname@yourcompany.com), increased storage space, advanced security features like two-factor authentication and phishing protection, and the ability to collaborate on emails with team members using features like shared inboxes and email delegation.
Calendar
Google Calendar offers a range of features specifically designed for businesses and organizations. These features include:
Shared Calendars: With Google Workspace, users can share their calendars with team members, allowing for easy collaboration and scheduling..
Resource Booking: Google Calendar allows users to book resources such as conference rooms, equipment, or other shared resources directly from the calendar. This feature can help prevent double-bookings and ensure that resources are used effectively.
Event Attachments: With Google Workspace, users can attach documents or other files to calendar events. This feature can be useful for sharing agendas, meeting notes, or other relevant materials with team members.
Meeting Scheduling: Google Calendar includes a feature called "Find a Time" which allows users to easily see the availability of team members when scheduling meetings. This can save time and prevent the need for back-and-forth emails or phone calls to coordinate schedules.
Mobile Access: Google Calendar is available as a mobile app, allowing users to access their calendar and schedule appointments from their mobile devices.
Google Drive
When using Google Workspace, Google Drive offers a range of features specifically designed for businesses and organizations. These features include:
Increased Storage Space: With Google Workspace, users get increased storage space for their Google Drive accounts, ranging from 30 GB to unlimited storage depending on the subscription plan. This can be useful for storing and sharing large files such as presentations, videos, or high-resolution images.
Collaboration: Google Drive allows users to share files and folders with team members, and provides a range of collaboration tools such as commenting and real-time editing. This can be helpful for projects that require input from multiple team members, or for collaborating with clients or partners.
Version History: Google Drive automatically saves versions of files as they are edited, allowing users to access previous versions if needed. This can be useful for tracking changes and revisions, or for recovering previous versions of a file.
Advanced Sharing Controls: With Google Workspace, users have more advanced sharing controls, such as the ability to set expiration dates for shared links or to restrict access to specific team members or groups.
Integration with Other Google Tools: Google Drive integrates with other Google tools such as Google Docs, Google Sheets, and Google Slides, allowing for seamless collaboration and file sharing between different applications.
Docs, Sheets and Slides
Google Docs, Sheets, and Slides are productivity applications developed by Google and included in Google Workspace, formerly known as G Suite. These applications are similar to Microsoft Word, Excel, and PowerPoint, respectively, but are cloud-based and offer additional collaboration and sharing features.
Google Docs: Google Docs is a word processing application that allows users to create and edit text documents. It includes features such as real-time collaboration, commenting, and version history. Google Docs also supports a range of file formats, including Microsoft Word documents.
Google Sheets: Google Sheets is a spreadsheet application that allows users to create and edit spreadsheets. It includes features such as real-time collaboration, commenting, and version history. Google Sheets also supports a range of file formats, including Microsoft Excel spreadsheets.
Google Slides: Google Slides is a presentation application that allows users to create and edit slide presentations. It includes features such as real-time collaboration, commenting, and version history. Google Slides also supports a range of file formats, including Microsoft PowerPoint presentations.
Google Meet
Google Meet allows users to schedule and join video meetings with team members or clients from anywhere with an internet connection. Some of the key features of Google Meet include:
High-Quality Video and Audio: Google Meet offers high-quality video and audio that is optimized for low-bandwidth environments. This ensures that participants can communicate effectively regardless of their internet connection.
Screen Sharing: Google Meet allows participants to share their screens during a meeting. This can be useful for presenting slides, sharing documents, or demonstrating software.
Real-Time Captions: Google Meet provides real-time captions to help participants who are deaf or hard-of-hearing to follow along with the conversation.
Mobile Access: Google Meet is available as a mobile app, allowing users to join meetings from their smartphones or tablets.
Security: Google Meet includes a range of security features such as end-to-end encryption, two-factor authentication, and the ability to lock meetings to prevent unauthorized access.
Integration with Other Google Tools: Google Meet integrates with other Google tools such as Google Calendar and Google Docs, allowing for seamless scheduling and collaboration between different applications.
